Leanership Programme
Exciting Opportunity: Junior Receptionist/Administrator (YES Learnership) 2024 – Apply Now!
Exciting Opportunity:
Introduction
Opportunity Our company is looking for a suitably qualified and experienced Junior Receptionist / Administration to join our dynamic team. This is a 12 Month Contract to permanent position.
PRIMARY PURPOSE OF THE JOB
- Opportunity To provide reception tasks on behalf of the company.
- Opportunity To provide administration tasks on behalf of the company.
Duties & Responsibilities
- Supervision & control of telephone system & functions.
- Front of house -Maintenance of the Reception &Showroom area.
- Office service.
- Meeting and event assistance.
DETAILED DESCRIPTION
Supervision & control of telephone system & functions.
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- Answering of the telephone and transferring of calls, taking of messages and relaying messages via email to the relevant staff members.
- Report faulty telephone lines and equipment to the service provider.
- Review and update staff and clients contact numbers on a regular basis.
Front of house -Maintenance of the Reception &Showroom area
- Greet and welcome visitors to the office and informing the relevant staff member of their presence.
- Monitoring and ensuring that the reception / showroom area is kept in a state of readiness, projecting a business image.
- Check and sign for deliveries, before informing the relevant staff members of their arrivals.
- Ensure collections are packed and ready for the client with the relevant paperwork.
Office service
- Opportunity to Ensure office supplies (Stationery & Kitchen supplies) are maintained; Task includes ordering new supplies & maintaining stock levels.
- General administration.
- Professional and Presentable to staff and visitors.
- General filing of supplier invoices.
- Teas and Coffees for staff and visitors from time to time.
Meeting and event assistance
- Assist with refreshments during meetings and functions.
- Taking and drafting of minutes if required.
- Assistance with general housekeeping.
Desired Experience & Qualification
EDUCATION
- Min: Senior Certificate
- Ideal: Tertiary education (Secretarial or Administration diploma)
TRAINING
(Additional on the job training will be required and provided).
- Min: Knowledge of Microsoft Office, and professional telephone protocol.
- Ideal: Excellent Attention to detail, excellent organisational and communication skills.
- First Aid, Health and safety course
Opportunity
LEGAL
- (Criminal background and credit check will be completed prior to employment).
- Min: Police and ITC clearance.
- Driver’s licence (Advantage).
PHYSICAL REQUIREMENTS
- Good state of Health and Fitness.
- Well Groomed, Presentable and good personal hygiene.
EXPERIENCE
(Ideal).
- Receptionist – 2 Year
- General Administration – 1 Year
- Public Relations – 1Year
SKILLS AND PERSONAL QUALITIES
- Good Communicator in English speech and writing
- Excellent command of English (spelling and grammar)
- Good Keyboard skills
- Good computer skills and able to utilise Microsoft & Windows software packages
- Able to prioritise work and multi task
- Accuracy and attention to detail
- Good Organisation skills
- To work well independently and also as be part of the team
- A pleasant and Friendly manner
- Work well under pressure and be able to meet deadlines
- An awareness of other cultures. (We are an international company)
- An awareness of the needs of people with different disabilities
Package & Remuneration
Market Related
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