Leanership Programme

Exciting Opportunity: Junior Receptionist/Administrator (YES Learnership) 2024 – Apply Now!

Exciting Opportunity:

Introduction

Opportunity Our company is looking for a suitably qualified and experienced Junior Receptionist / Administration to join our dynamic team. This is a 12 Month Contract to permanent position

PRIMARY PURPOSE OF THE JOB

  • Opportunity To provide reception tasks on behalf of the company.
  • Opportunity To provide administration tasks on behalf of the company.

Duties & Responsibilities

  • Supervision & control of telephone system & functions.
  • Front of house -Maintenance of the Reception &Showroom area.
  • Office service.
  • Meeting and event assistance.


DETAILED DESCRIPTION
Supervision & control of telephone system & functions.

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  • Answering of the telephone and transferring of calls, taking of messages and relaying messages via email to the relevant staff members.
  • Report faulty telephone lines and equipment to the service provider.
  • Review and update staff and clients contact numbers on a regular basis.
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Front of house -Maintenance of the Reception &Showroom area

  • Greet and welcome visitors to the office and informing the relevant staff member of their presence.
  • Monitoring and ensuring that the reception / showroom area is kept in a state of readiness, projecting a business image.
  • Check and sign for deliveries, before informing the relevant staff members of their arrivals.
  • Ensure collections are packed and ready for the client with the relevant paperwork.

Office service

  • Opportunity to Ensure office supplies (Stationery & Kitchen supplies) are maintained; Task includes ordering new supplies & maintaining stock levels.
  • General administration.
  • Professional and Presentable to staff and visitors.
  • General filing of supplier invoices.
  • Teas and Coffees for staff and visitors from time to time.


Meeting and event assistance

  • Assist with refreshments during meetings and functions.
  • Taking and drafting of minutes if required.
  • Assistance with general housekeeping.

Desired Experience & Qualification

EDUCATION

  • Min: Senior Certificate
  • Ideal: Tertiary education (Secretarial or Administration diploma)

TRAINING
(Additional on the job training will be required and provided).

  • Min: Knowledge of Microsoft Office, and professional telephone protocol.
  • Ideal: Excellent Attention to detail, excellent organisational and communication skills.
  • First Aid, Health and safety course
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Opportunity

Opportunity

LEGAL

  • (Criminal background and credit check will be completed prior to employment).
  • Min: Police and ITC clearance.
  • Driver’s licence (Advantage).

PHYSICAL REQUIREMENTS

  • Good state of Health and Fitness.
  • Well Groomed, Presentable and good personal hygiene.


EXPERIENCE
(Ideal).

  • Receptionist – 2 Year
  • General Administration – 1 Year
  • Public Relations – 1Year
     

SKILLS AND PERSONAL QUALITIES

  • Good Communicator in English speech and writing
  • Excellent command of English (spelling and grammar)
  • Good Keyboard skills
  • Good computer skills and able to utilise Microsoft & Windows software packages
  • Able to prioritise work and multi task
  • Accuracy and attention to detail
  • Good Organisation skills
  • To work well independently and also as be part of the team
  • A pleasant and Friendly manner
  • Work well under pressure and be able to meet deadlines
  • An awareness of other cultures. (We are an international company)
  • An awareness of the needs of people with different disabilities

Package & Remuneration

Market Related 

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