SECRETARY (REFERENCE: 3/2/1/2023/443)Directorate: Corporate Services. SALARY : R202 233 per annum (Level 5) CENTRE : Limpopo (Polokwane)
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REQUIREMENTS : Applicants should be in possession of a Grade 12 Certificate. No rider equired. Job associated knowledge: Computer literacy (Microsoft Word, Excel,PowerPoint, etc). Job associated skills: Good phone etiquette, Sound organisational skills, Computer literacy, Language capabilities and potential to communicate nicely with human beings at exclusive ranges and from unique backgrounds, Communication abilities (written and verbal), Ability to act with tactand discretion and suitable presentation skills.
DUTIES : Provide secretariat / receptionist guide carrier to the Director. Receive telephonic calls and refers the calls to the right position gamers if now not supposed forthe applicable senior manager. Record appointments and occasions on the diary.Type archives for the Director and different group of workers inside the unit. Operate work place equipment e.g. fax desktop and photocopier. Provide clerical help offeringsto the Director. Liaise with tour businesses to make journey arrangements.
Checks the preparations when applicable files are received. Arrange meetings and activities for Director and workforce in the unit. Identifies venues, invitations role players, organise refreshments, units up for scheduled assembly and events.Process the journey and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the Director. Record primary minutesof the conferences of the Director the place required. Draft pursuits correspondence and reports.
Do submitting of files for the Director and the unit the place. necessary. Administer things like depart registers and cellphone accounts.Receive, report and distribute all incoming and out going documents. Handle the procurement of requirements objects like stationary, refreshments etc. Collectall applicable files to enable the Director to put together for meetings. Remainup to date with regard to prescripts / insurance policies and approaches relevant to her/ his work surroundings to make certain environment friendly and positive aid to the senior manager. Study the applicable Public Service and the departmental prescripts /policies and different files to make certain that the software there of is understood properly. Remain abreast with the tactics and methods thatapply in the workplace of the Director.ENQUIRIES : Mr M Shai Tel: (015) 495 1954
APPLICATIONS : Application can be submitted via post, Private Bag X 9312, Polokwane, 0700,or hand delivered all through workplace hours to: sixty one Biccard Street, Polokwane, 0700.NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White Females and Persons with disabilities are stimulated to apply.Closing Date:14 July 2023